Virtual board meetings are a convenient and time-efficient method of bringing together and discussing important issues facing your non-profit organization. They remove the hassle of cancellations, traffic or delays in travel and allow you to plan meetings at the convenience of your board members without disrupting their work. They also help you retain and attract talent, regardless of their geographical location and expand your options for recruitment.

Although there are many benefits of virtual board meetings, there are still challenges associated with them. The first is keeping your attendees engaged. It’s difficult to keep your attendees focused if you don’t have the social aspect of a physical gathering. To avoid this, make an agenda with an organized structure and limits the time that discussion can take place.

It’s important to ensure that everyone can be heard during your gathering, even if none of them speak up. To do this, request that they turn off their microphones https://boardroomtx.com/sponsoring-vs-mentoring/ when they’re not speaking and then turn off their audio when they’re ready to speak. Make use of a video conferencing tool that records the audio and visuals so that those who aren’t as tech-savvy can take part.

It is essential to use a board-management software suite that is secure for document storage, which allows for the sharing archives, annotations and archived documents before and during a meeting. This will enable your board to share and review important materials such as governing documents financial statements, and other crucial information. It will then be easy to make precise and thorough minutes of the meeting.