Secure document sharing is vital for any business dealing with sensitive information. It lets you transfer files containing sensitive or proprietary information to customers, clients regulators, as well as other external and internal collaborators.
In addition to the standard methods for sharing documents online such as email attachments you should also think about secure file-sharing platforms. These tools can offer several layers of security at the platform, data center and document level to safeguard your most sensitive data and ensure compliance with governance and regulatory requirements.
A secure document management solution must include a web-based portal for clients that is secure and high-end. This will allow your team to communicate with each other as well as with third party partners in a professional, easy way. This will eliminate the need for your team to manually attach files to emails, and also increases productivity by speeding collaboration. A secure document management system with clients portals is one that is easy to use and provide intuitive navigation. It should allow you to create links, set passwords, and verify your account via email. You can also control access with granular settings. It should also produce an audit trail of all activities.
Secure file-sharing will help you organize your documentation’s entire lifecycle from sourcing right through to closing. Sharing your most important documents with outside advisors, auditors, and investors is feasible with the security and flexibility of a virtual dataroom. In addition to allowing you to effortlessly transfer files, these systems typically have the core workflow software integrations, as well as eSignature capabilities to facilitate faster and more efficient document processes.