As more organizations shift from physical board meetings to virtual ones, it’s become increasingly important to ensure the quality of meetings. Many boards have adopted innovative strategies to accomplish this.

One of the most effective methods involves bringing new board members with experienced ones to guide them through the virtual meeting How to Choose the Best M&A Data Room for Your Next Transaction environment. This allows the new board members to ask questions, gain tips regarding the procedures for meetings and boardroom “norms” and gain a better understanding of the culture of the company.

Videoconferencing software with various quality levels and devices that support a variety of devices is another method to ensure that everyone is included. This ensures that everyone on the board has access to the same high-quality meetings. It also allows real-time collaboration that bridges geographical gaps and accelerates decision-making.

It is vital to plan for technical issues, particularly when you are hosting virtual meetings. Providing detailed instructions on how to join the meeting and testing equipment beforehand will help prevent interruptions. Also, practicing good manners for calling, such as turning off your microphone when you aren’t speaking and closing unnecessary tabs–can lessen distractions.

A dedicated document management system can centralize and protect board documents. The best solution allows board members to download and upload documents prior to meetings and then add comments. This can save time during the actual meeting and can protect confidential information from being lost in translation. Additionally, using task management tools to assign specific tasks during meetings and between meetings can improve accountability and encourage follow-up.