Paperless Board Meetings are those of a company’s board that are held electronically instead of traditional paper documents. The platform, which is referred to as a board portal, allows directors to look over and make notes on meeting materials prior to the meeting, and during the meeting in real-time. This enables board members to remain engaged during meetings, and also provides an opportunity to improve collaboration among board members.

The most significant benefit of going paperless, is that it saves a lot of time and money. The cost of printing and distributing papers and the resources needed to make it are significant. In addition, the switch to a paperless approach helps reduce the environmental impact, which is becoming a priority for many boards.

Another method to help reduce costs is by cutting down on the time spent collecting and preparing board information. This results in lower cost of labor, which is beneficial to the bottom line. Additionally, the use of the board management software that has search functionality eliminates the requirement for administrators to spend hours searching through meeting files looking for vital information.

The final benefit of going paperless is that it can aid boards in meeting security requirements. The most secure online board platforms are secure, with and a feature that informs directors of who has access to the platform, and also ways to check user activity. These features stop Virtual Board Rooms sensitive information from being accessed by the incorrect people and help boards adhere to regulatory bodies like GDPR and SOX.